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Documentation Page

Pages that change monthly
Downloading the Sign-in Sheet
General Notes

Note: There is an "Easter Egg" to access this page through the website.  Go to the Fundraisers page and click on the little sewing machine in the bottom right corner.  If you have another idea of where to put it, go ahead.  It's only here because the page is low traffic most of the time.

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This page is a brief How-to for the pages that change frequently and use datasets.

This applies to:

  • Newsletters

  • Prev Programs

  • Prior BOMs

  • Show and Tell

While the data in the datasets may be slightly different, they function in basically the same way.  Data is loaded from a dataset into a table or repeater.  If there is a lot of data, it may be broken down by year.  In those cases, there is a dropdown box for "Year" that is populated from the dataset, so when Jan 1 rolls around, the dropdown will automatically add the new year once you've added one to your dataset.  There should be no need to change any code.  It should update itself.

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I've found this to be a quick way to update these pages.  Sometimes it has taken longer to upload the files than it does to add a row to the appropriate dataset.

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Details:

Newsletters

    This page uses the "Year" dropdown to limit the amount of data shown at one time.  The dataset includes 

  • Year

  • Month (numeric for ease of sorting)

  • File Name (the link to the pdf file to download)

  • Month Name(or whatever is needed to describe the entry e.g. Board minutes)

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Show and Tell

    This page doesn't use the "Year" dropdown.  Instead, it just lists all the available files.  The dataset includes:

  • Date (the description of what the entry is)

  • File Name (the link to the pdf file to download)

  • order (numeric for ease of sorting)

  • Year (not really used here, but may be needed for something in the future.

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Previous Programs

    This page uses the "Year" dropdown to limit the amount of data shown at one time.  The dataset includes 

  • Year

  • Month (numeric for ease of sorting)

  • Month (text format for human readability

  • Speaker

  • Topic

  • Whether or not there is a workshop

  • Speaker's website (if provided)

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Prior Block of the Month Patterns

    This page uses the "Year" dropdown to limit the amount of data shown at one time.  Instead of loading a table, this page uses a repeater.   This allowed the data to be presented in a more condensed manner.  The dataset includes 

  • Year

  • Month (numeric for ease of sorting)

  • Month (text format for human readability)

  • Block Name

  • Image

  • Instructions (the link to the pdf file to download)

  • Template files as needed (These are to allow info from 2015 files.  They really should be consolidated into 1 pdf)

    • Template 1 (the link to the pdf file to download)

    • Template 2 (the link to the pdf file to download)

    • Template 1 Name

    • Template 2 Name

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Note: changes to the datasets are made in the "Sandbox".  Remember to "Sync Sandbox to Live", or the rest of the world won't see the changes.  The "Sandbox" is the master copy of the data. 

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How-to
Sign-in sheet

Instructions for downloading the Sign-in sheet. (pdf file)

The same procedure is used for Board Meetings. 

The Live dataset needs to be cleaned out approx 48 hours before a meeting.  There's usually some garbage in it.  When meetings are very close together, (like Board meetings and regular meetings) this can get a little tricky.

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